How do I find SaaS tools my team pays for that overlap or nobody actually uses?

To find redundant software and idle licenses across your team, you can use Subscriber Bot and AssetHandler:

Subscriber Bot

Subscriber Bot[1] acts as a unified system of record for subscriptions, contracts, and recurring vendor relationships. In Spend Optimization and License Utilization[2], it continuously evaluates usage data to surface savings opportunities:

• Duplicate Vendor Alerts: Automatically flags tools with overlapping functionality across teams so you can consolidate redundant software.
• Seat Utilization Monitoring: Compares seats assigned against seats actually used, displaying utilization bars that expose oversized contracts and idle seats before renewals.
• Actionable Recommendations: Provides savings cards backed by usage evidence to cancel inactive tools (such as services with no recorded activity for 90+ days), downgrade tiers, or merge duplicates, as detailed in cut wasted subscription spend[3] and SaaS spend management[4].

Concept illustration(opens in a new tab) Illustration of the concept, not a screenshot of the actual product — Spend Optimization and License Utilization[2]

AssetHandler

For broader IT asset and software governance, AssetHandler[5] provides Software Licenses and Compliance[6]. It reconciles purchased license entitlements against active seat deployments, assigning position badges such as over-licensed to pinpoint surplus seats and calculate cost exposure across your entire IT estate.

To begin uncovering inactive seats and overlapping tools, explore Subscriber Bot SaaS spend management[4].